The Arizona Corporation Commission (ACC) has announced major changes to its business filing procedures aimed at preventing fraud and safeguarding business owners from unauthorized filings. On May 8, 2025, the Commission unanimously approved four new policies that will affect how Arizona limited liability companies (LLCs) and corporations file and manage their records with the ACC.

These updates are part of a broader effort to protect the integrity of Arizona’s business environment while still making it easier for entrepreneurs and business owners to stay in compliance. Here’s a breakdown of the new policies and what they mean for your business.

Policy 1: Two Forms of ID Now Required

To strengthen identity verification and prevent fraudulent filings, anyone submitting documents to the ACC on behalf of a business must present two forms of identification.

Acceptable ID combinations:

  • Option 1: One Primary ID + One Secondary ID

  • Option 2: Two Primary IDs

Primary IDs include:

  • Arizona driver’s license or state ID

  • Real ID

  • Passport or Passport Card

  • U.S. Military ID

  • Permanent Resident or Employment Authorization Card with photo

  • Tribal ID

Secondary IDs include:

  • W-2 form

  • Voter registration card

  • Birth certificate

  • Health insurance card

  • Fingerprint clearance card

  • Recent pay stub

Effective Date for ID Policy:

  • In-person filings: June 16, 2025

  • Online, mail, and fax filings: To be announced (TBD), pending launch of the new online filing system.

Note: Law firms and service companies using authorized representatives (“runners”) will follow a different identity verification process.

Policy 2: New Signing Authority Form for LLCs

LLC members and managers can now designate who is allowed to sign on behalf of the company by completing a Signing Authority Form.

  • Only current, registered LLC members or managers may submit the form.

  • Must be filed in person with valid ID and in the presence of ACC staff.

  • This form does not limit the authority of existing members or managers; it simply adds named individuals as authorized signers for future filings.

Effective Date:

  • In-person: June 16, 2025

  • Online filing: TBD (with future online system rollout)

Policy 3: LLCs Must Periodically Confirm They Still Exist

To maintain accurate records and reduce fraudulent “zombie” LLCs, the ACC will require some businesses to confirm their ongoing existence.

Each January, LLCs that have not filed anything with the ACC for two years will receive an email notification. The business owner or statutory agent must confirm the LLC is still active by clicking a button in the ACC’s online portal.

If no response is received within 60 days, the LLC will be labeled “pending inactive,” and the ACC will begin a 120-day process to administratively dissolve the company.

Effective Date:

  • TBD, pending the launch of the new online system.

Policy 4: Use Your Own Annual Report Forms (If You Meet the Rules)

Corporations now have the option to use their own versions of the Annual Report and Certificate of Disclosure forms—but only if:

  • The forms meet all statutory requirements, and

  • A completed ACC Guidance Worksheet is submitted with them.

Without the worksheet, custom filings will be rejected. Businesses may still choose to use the official ACC forms.

Effective Date:

  • In-person, mail, fax, and online: June 16, 2025

What These Changes Mean for You

These new policies are designed to:

  • Increase protection against fraud and unauthorized filings

  • Improve the accuracy of business records

  • Make filing and compliance more secure for all Arizona businesses

The Arizona Corporation Commission and its Corporations Division remain committed to enhancing both security and customer experience for business owners across the state.

Have Questions? Contact the ACC Corporations Division:

📧 Email: answers.azcc.gov
📞 Call Center: (602) 542-3026
📞 Toll-Free (Arizona Only): 1 (800) 345-5819

Stay informed and make sure your LLC or corporation is prepared for these important changes.