I use and recommend each of the hardware products listed in the following table. Click on the image link to get more information about the product or to purchase it.
Fujitsu ScanSnap S1500 Instant PDF Sheet-Fed Scanner for PC
I love this scanner. It is a great low priced personal scanner. If you want to be paperless, everybody in your office needs one of these personal scanners. The details:
PDF, searchable PDF, JPG, Word (editable), Excel (editable). It also scans business cards and zaps the data into an organizer.
Note: The price includes Acrobat X Standard. You need this program to convert scanned documents to Adobe pdf.Read my review of this scanner called "The Fujitsu ScanSnap S1500 – A Great Law Office Scanner"
HP LaserJet P2055dn Printer Monochrome with Automatic Duplexing
HP Laserjet 05A Black Cartridge in Retail Packaging (CE505A
This is the toner cartridge for the HP LaserJet P2055dn Laserjet printer. Average cartridge yields 2,300 standard pages. Declared yield value in accordance with ISO/IEC 19752.
Xerox Phaser 6360/DN Laser Color Printer This is the high speed color laser printer I have used in my law office for five years. It prints 42 color pages per minute while autoduplexing. We typically print 15,000+ pages a month on this printer.
Setting the standard for high-performance color laser printers, the Xerox Phaser 6360 leads the industry with best-in-class print speed and exceptional color performance. Easy to operate and engineered to meet the exacting demands of high-volume office environments
DYMO Label Writer 450 Twin Turbo label & USPS stamp printer, 71 Labels Per Minute, Black/Silver
Every secretary and legal assistant and some lawyers in my law firm have either this label at their desk or the LabelWriter 450 Turbo shown below. When we need a shipping label it takes a few seconds to copy the entire address, click on the DYMO label icon in Word, paste the name and address into the DYMO software then click on the print icon. A nice label prints with our firm name and logo above the address.
This printer also prints USPS approved postage stamps you can peel and stick on letters and packages. You purchase postage online using supplied software after you open a postage account.
Buy this printer if you want to be able to print two types of labels without changing the paper. We have one of these and we use it to print shipping labels and USPS postage stamps. If you intend to print only one type of lable then buy the DYMO LabelWriter 450 Turbo High-Speed Postage and Label Printer for PC and Mac shown below.
DYMO LabelWriter 450 Turbo High-Speed Postage and Label Printer for PC and Mac
Buy this printer if you only intend to print one type of label or only USPS postage stamps. Use this little printer to print shipping labels or file folders. It also prints stamps, but changing the paper is a pain so we just use this printer to print shipping labels.
Swingline Desktop Cartridge Electric Stapler
We have five of these heavy duty electric staplers. The stapler comes with one 5,000 staple cartridge.
Fellowes 3229901 PowerShred 99Ci 17 Sheet Cross-Cut Shredder
Another law office tool I can't live without. We shred a lot of docs and this shredder does a great job. It even cross-cuts the out put for added security.
Swingline Electric 3 Hole Punch
We have two of these and need them big time. We form 40 - 50 limited liability companies each month plus do several estate plans. Every LLC and estate plan gets all of their documents in a nice portfolio behind tabs. Each portfolio contains about 350 pages of documents that must be three hole punched. This machine makes it a snap to three hole punch large volumes of paper.
Features of the Swingline Electric Punch: Maximize high-volume work effortlessly with this electric 3-hole punch. Touch button control gives quick and efficient precision. Exclusive punch technology offers crisp, clean cuts. 9/32" hole for easy page turns. Precisely engineered for smooth, quiet operation. Up to 20 sheets, 20 lb. paper.
Fellowes Callisto 125 Laminator, 12.5-Inch
We have one of these that we use to laminate trust id cards for our estate planning clients and to laminate other items. It's a piece of cake to laminate with this machine.
Ideal for use in small offices, the Fellowes Callisto 125 12.5-Inch Laminator utilizes innovative technology for safe, efficient laminating. Heating up in only five minutes, the Callisto 125 offers HotSwap Technology, which lets you instantly change pouches and document thicknesses without waiting. Safety features include automatic shut-off and HeatGuard Technology that keeps the laminator comfortable to touch. Fully heated and ready to use in only five minutes, the Fellowes Callisto 125 can laminate a letter-size document in approximately 60 seconds. Capable of laminating documents and photos up to 12.5 inches wide, it offers heated lamination for 3-mil and 5-mil hot pouches and a cold setting for laminating self-adhesive pouches.